Tools: A Product Owner’s Essential Checklist for Success

This checklist can, has, and should be used to get your mind right when going into a Sprint Planning event, Backlog Refinement session, or really at any time throughout the life-cycle of a product when you may have some confusion about what to do next.

This checklist has developed through my roles as a Product Owner, and I have often shared it with others. Not only does it create buy-in across multiple stakeholders, allowing others to input their own thoughts into the checklist will allow the team to be more cohesive and ‘together.’ To put it in the words of Patrick Lencioni, “If you could get all the people in an organization rowing in the same direction, you could dominate any industry, in any market, against any competition, at any time”.

Anyway, here’s the checklist, let me know what you think in the comments! Do you use anything similar? Is there anything missing?


The Product Owner’s Essential Checklist for Success

Click here to use the Product Owner’s Checklist as a Notion Template!


  • What are the top 3 priorities for the next sprint?
  • How can we simplify the user story to reduce complexity and save development time?
  • What is the minimum viable product (MVP) for this feature, and how can we release it as soon as possible?
  • How can we better understand the user’s needs to improve the product’s user experience?
  • What feedback have we received from users and stakeholders, and how can we incorporate it into our product backlog?
  • What are the dependencies and potential roadblocks for this feature, and how can we mitigate them?
  • Can we leverage existing features or components to save development time and reduce technical debt?
  • How can we prioritize features based on their impact on the user and the business?
  • Are there any low-priority items in the backlog that we can remove to focus on high-priority items?
  • How can we improve communication and collaboration between the development team, stakeholders, and users to ensure everyone is aligned on the product vision and goals?

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